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Storyboard Groups

This section applies only to Storyboard Pro Users. If you have questions or are interested in learning more about our Pro plan, please reach out to our team.

What is a Storyboard Group? 

A Storyboard Group is a feed of content that serves to both segment your audience and organize your content to support every angle of team communication. Groups help your teams stay connected, break down silos, and maintain alignment using topic-specific discussions within Storyboard. 

When publishing your Storyboard episode, you will have the option to let episodes live on the main feed or choose a Group of designated listeners to share the podcast with. Group administrators will only be able to share episodes within their Group.

Examples of ways to use Storyboard Groups:

  • Creating different Groups to reach different working regions
  • Creating Groups for those without super administrator permissions to share content with their team
  • Creating a private Group to only be accessible by a select audience
  • Segment different topics into individual Groups to organize content

FAQ: Why are Storyboard Groups important?

When growing a channel, Groups play a key role in segmenting audiences and categorizing content. Groups help administrators organize their teams and the content they receive, as well as provide listeners with the most straightforward experience. We often see organizations start with one or two Groups, and add more Groups as their audiences and content libraries grow.

FAQ: Who can create a Storyboard Group?

Storyboard Groups can be created by super administrators on a Storyboard account. After creating a Group, super administrators will have the ability to add a group administrator.

How to create a Storyboard Group

  1. Go to your product dashboard and select ‘My Groups’.
  2. Click on ‘Create New Group’.
  3. Add a Group Name and an Icon (250 x 250). These can be changed later. 
  4. Click on ‘Continue’

How to add users to a Group

  1. You have a few different options for your Group’s configuration:
  2. When setting up your Group, you have the option to manually add users. To do so:

Note: If you are creating a Private Group, you must manually add listeners to your Group

FAQ: Can I decide to change my group from public to private or vice versa?

Private and public Groups can be changed at any time. If a Group is converted from private to public, all users will have access to any existing and future content in this Group. If a Group is converted from public to private, users who are not a member of the private Group will lose all access to existing and future content in this Group.

FAQ: How many Groups can my team have? 

There is no limit to the number of Groups where users can leverage audio. Storyboard creates a highly customized and tailored feed for each of your listeners.

Select a Group when uploading an episode

From our Upload Podcast page, super administrators will be able to select a Group they would like to publish to. Group administrators will only be able to upload content to the Group in which they are an administrator.

To add an episode to a Group:

  1. Click on the Upload Podcast tab
  2. Scroll down to Group
  3. From the dropdown, select the Group you would like this episode to be a part of

FAQ: Can I add an episode to a Group at a later date?

Episodes can be added to a Group at any time by using the episode editing functionality. To do so:

  1. From your podcast dashboard, scroll down to the episode you wish to move to a Group
  2. Under the Actions column, click on the + symbol and select Edit episode
  3. Scroll down to Group to make any changes

Editing existing Groups

We make it easy to adjust any details of your Group, including the name, logo, and members. To edit your Group:

  1. Go to your product dashboard and select ‘My Groups’.
  2. Next to the Group that you wish to edit, under the Actions column, click on the + symbol. Click on Edit Group.
  3. You will be able to make edits to your Group, including adding and removing users.

FAQ: What happens to my content if I delete a Group?

After deleting a Group, all content will remain on the account ungrouped. If a private Group is deleted, all content in that Group would now be accessible to all activated users.

Exploring Groups

With Storyboard’s public groups feature, administrators have the opportunity to auto-subscribe all users, subscribe to a select pool of users, and/or leave the Group open for users to explore. Having open, explorable groups is a great option for:

  • Content that isn’t directly relevant to a specific user’s team function, but still may be of interest
  • Older content that isn’t necessary listening, but may be interesting to employees, especially new hires

From Storyboard’s website and mobile app, users will have the opportunity to view all Groups they belong to, as well as other Groups that they can subscribe to. 

To learn more about a user’s experience with Groups, check out our How to Listen article.

Group Administrators

Teams use Storyboard Groups to segment their audiences and ensure they’re getting access to content that is most relevant to them. To delegate responsibilities for these different audiences and content buckets, super administrators can designate individuals as Group Administrators. Some reasons for adding a Group administrator include:

  • Allowing someone else to share ownership of content and promotion for a specific Group.
  • Having more stakeholders actively invested in the success of the podcast channel.

Groups for Single-Sign-On Organizations

Organizations that leverage a Storyboard integration with their single-sign-on (SSO) provider, has access to all group functionality. After signing in, users can be manually added to groups by super administrators or group administrators.

Note that at this time, we do not support the ability to create or manage Storyboard groups via existing SSO provisioning groups.

Have any questions about creating a group on Storyboard? Shoot us a message and we’ll help out!

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